Do you want to know how hybrid events in the Philippines are being prepared? Are they planned the same way on-site events are made? With most events having moved online, organizers need to use creative technology that will still allow interaction and organization flow.
Online event planners have to remember the four Ps when coming up with a virtual event. These are the different phases involved in delivering successful hybrid events. They include (1) planning, (2) promotion, (3) production, and (4) post-event.
In this article, we will focus on the first phase, which is planning. Here are its steps revealed by Waveplay Interactive, the trusted interactive virtual event provider in the Philippines.
1. Laying down the planner’s objective
The first thing the planner needs to do is lay down the event’s primary objective. Second, it is necessary to make sure that this new event will be different from previous similar events. By setting the objective, you are guided along the planning process. Moreover, it is essential to keep the event aligned with your organization’s marketing tactics.
2. Considering the participants’ objective
The registration volume and level of engagement rely much on the participants’ objective. Therefore, before focusing on planning the event format and content, you better ponder on the reasons why participants attend hybrid events in the Philippines. Are they simply curious with the new normal way of events? Or do they really want to join because they want to learn something, get involved, or enlarge their networks?
3. Setting the budget
When coming up with a virtual event, you should consider the expenses. Normally, your budget will be divided among the virtual platform, production, AV, studio, and hardware for equipping remote speakers.
4. Forming the right team
You should get the right people with the right skills. Your team should be strong in synergy and creative technology so you can save cost and time to have a successful event. Aside from getting the right virtual platform from a reliable interactive virtual event provider in the Philippines, it is important to have a dependable team to organize everything.
5. Deciding on the event design
The last part of the planning phase is outlining the event design. It should include the essential elements, including the event format, audience size, content, and the means of delivery. It is necessary to break down the virtual event into small parts, such as the introduction, networking, keynote session, Q&A session, and breakout sessions.
Creative Technology Needs
All your plans can be executed into perfection with the help of the right interactive virtual event provider in the Philippines. Together with your team, you must find out the technology needs of your event. It is also important to determine if your present tech stack is able to support your creative technology needs.
Hybrid events in the Philippines typically rely much on production and AV quality. If you need more insights on how your event can ensure success, you can talk to Waveplay Interactive. They can tell you everything you need to know about the creative technology involved in virtual events.